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The latest news and software updates for users of Twinfield

October 2017 Software Update

Posted by Richard McChesney on 01-Oct-2017 13:43:00


This month we only have two main changes to tell you about.  These are:

  • Changes to the way VAT is displayed on Neo sales invoices
  • Payment and Collection schedule reports now display bank account number of payment transaction

As always, there are a number of other minor changes which you can read about by clicking the ‘release history’ button within the Twinfield home screen, and there are a number of other larger projects that are keeping our developers busy, but nothing that is ready for release just yet.

Changes to the way VAT is displayed on Neo sales invoices

In August we released the new VAT summary section on the Neo sales invoice, and in this month’s software update we have made further improvements with respect to how VAT is displayed.

Firstly, we have switched the order of the VAT Rate and Line Total columns in the body of the sales invoice, so that the line total is now on the right hand side of the invoice.

And for entities who process invoices that don’t have a VAT component, all mention of VAT on the sales invoice is now hidden.  This could be for one-off sales which are ‘out of scope’ or entities that are not registered for VAT.

In summary, if you process a sales invoice that contains VAT, the lower section of the invoice will look like this:

01 VAT sectionon invoice with VAT

And if you process a sales invoice where all lines of the sales invoice have the VAT rate of ‘No vat’, the lower section of the invoice will look like this:

02 VAT sectionon invoice without VAT

Note 1: During data entry, the invoice input screen will show the VAT column and summary as per normal.  It is only when you click the ‘send’ button that Twinfield formats the emailed/printed invoice based on the VAT content.

02a VAT section on invoice without VAT

NOTE 2: the ‘VAT not applied’ can be hidden by editing the default setting within the template.  To do this, select ‘Invoice Template’ from the ‘Related Items’ menu on the right hand side of your sales invoice data entry screen, and scroll down to the bottom of the template.  Click on the words ‘VAT: reverse charge’ (which is where reverse charge text will be displayed if you are issuing sales invoices subject to reverse charge VAT) to display the ‘Hide’ button.  Click this to supress this text from being displayed on future invoices.

03 Hide VAT not applied text

And whilst on the subject of Neo sales invoices, you may have experienced a problem previously whereby if using Google Chrome to create Neo sales invoices, and your ‘zoom’ setting was set to either a low or high percentage, your sales invoice would process as a multi-page invoice, even if you only had one line on the invoice.  The work-around for this was to set your ‘zoom’ setting to either 90% or 100% but this is no longer a problem, and you can use whatever zoom setting you like.

Payment and Collection schedule reports now display bank account number of payment transaction

Previously, if you re-ran an historical payment schedule report, the bank account number displayed for the supplier/customer was the current bank account number for that supplier/customer and not the account number used in the actual transaction.  This report has now been modified to show the historical bank account number from the transaction – although as you will note below, the wording still indicates that this is the current ‘default’ bank account number.  This will be corrected in next month’s software update.

04 Payment schedule bank account number

Monthly webinars

Don’t forget, every month we demonstrate the changes that have been released and answer any questions that you have.  Search for ‘webinar’ within the Twinfield knowledgebase to register for the next webinar or to watch recordings of previous webinars.